IT Project Coordinator

Responsibilities:

Work with project managers to develop project plans and timelines.
Track project progress and ensure tasks are completed; updates are sent to the client on time.
Collaborate with team members to ensure effective communication and project coordination.
Facilitate meetings and ensure meeting minutes and action items are documented and send to stake holders.
Maintain project management tools/sheets and ensure they are up-to-date and easily accessible.
Identify project risks and work with project managers to mitigate them.
Maintain data of resources, daily hours, training, availability, and project progress etc..
Send emails for kick-off, updates, reminders, and project closure to the internal team and client.
Manage resource allocation, resource availability, and review daily hours and updates from resources.
Manage internal/external escalations and issues arising during the project lifecycle.
Resolve team’s internal issue that arises on day-to-day basis.
Review, finalize, and send daily, weekly, and monthly timesheets to the client/accounts.
Ensure project deliverables meet quality standards and organizational objectives.
Communicate project status, issues, and risks to project managers and stakeholders.
Assist with project reporting and ensure it is accurate and timely.

Requirements:

Bachelor’s degree in computer science, information technology, or a related field.
Minimum of 1 year of experience in IT project coordination or a related field.
Demonstrated proficiency in team management, organization, communication (verbal and written), and problem-solving.
Proven ability to thrive in a fast-paced environment while effectively managing multiple projects and clients concurrently.
Strong attention to detail coupled with the capacity to prioritize tasks efficiently.
Familiarity with project management tools such as ClickUp, Asana, and Monday.com.
Understanding of the software development life cycle (SDLC) and agile methodology.
Capability to oversee and guide resources at all levels, including Trainees, Junior, and Senior positions.
Additionally, fostering a motivational environment and inspiring others to excel through leadership and encouragement is highly valued.